Current Employment & Internship Opportunities
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Assistant to the Executive Director & Secretary to the Board of Directors (Full-Time)
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Development Associate (Full-Time)
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Major Gifts Officer (Full-Time)
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Marketing Assistant (Full-Time)
Assistant to the Executive Director & Secretary to the Board of Directors (Full-Time)
A full-time administrative professional to coordinate and facilitate the complex tasks of the Executive office. Reporting to the Executive Director & to the Board of Directors.
DUTIES & RESPONSIBILITIES
Assistant to the Executive Director:
- Manages and assess daily needs and priorities of the Executive Director, including complex calendar management.
- Facilitates Executive Director’s email and written correspondence.
- Serves as first point of contact and liaison with a high level of confidentiality for all the Executive Director’s contacts, including Board members, donors, government officials, artists and others.
- Receives visitors, telephone calls and mail for Executive Director; ascertains nature of business and personally handles those requesting routine information, appointments and tasks; directs remainder to appropriate official/staff.
- Schedules appointments for the Executive Director; coordinates and schedules meetings on- and off-site; makes travel arrangements, as necessary.
- Reviews and briefs the Executive Director’s on. news articles, reports, bulletins and other materials.
- Composes letters and memoranda for Executive Director’s signature.
- Prepares and types a variety of routine and special reports from source material in files, including confidential material.
- Prepares purchase orders, expense reports and credit card reconciliation for the Executive Director.
- Maintains files and records for the Executive Director.
- Coordinates and completes projects and administrative assignments as directed by the Executive Director.
Secretary to the Board of Directors:
- Coordinates Board of Directors and Committee meeting schedules; collects RSVPs for quorum; prepares meeting packets; attends meetings and takes minutes; follows up on action points.
- Maintains Board of Directors files. Assists board members with a variety of organization specific requests.
- Participates in certain organization committees as required. Attends committee meetings on behalf of the Executive Director as required.
QUALIFICATIONS
- Demonstrate strong knowledge of business English, show excellent oral and written communication skills with impeccable attention to detail.
- Thrive in a fast-paced, entrepreneurial environment that is mission-driven, results-driven, and community oriented.
- Must be very efficient, organized, and able to handle multiple interruptions.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; Raiser’s Edge; and internet research.
- Ability to prioritize tasks and work independently on complex and confidential administrative tasks, compose effective and accurate correspondence, and deal with nonroutine and complex tasks.
- Demonstrate ability to deal with the Board, public, volunteers, and staff in a professional, effective and courteous manner.
- Demonstrate ability to independently prepare agendas, meeting minutes, and related complex or confidential correspondence.
- Minimum of 2 years of experience in providing high administrative support to elected officials or senior management staff, or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
To apply, please send your resume to Sarah Williams at sarahwilliams@thefhm.org. Open for applications until this position has been filled.
Development Associate (Full-Time)
The Florida Holocaust Museum is seeking an experienced and goal-oriented Development Associate to join our team. This is a full-time position which reports to the Major Gifts Officer. The Development Associate will be responsible for building and managing a portfolio of development appeals and annual campaigns, and a donor portfolio of gifts under $5,000. The Development Associate will work closely with Chief Development Officer, Major Gifts Officer, and other development team members to identify, qualify, cultivate, solicit, and steward individual donors to support the Museum’s ambitious fundraising goals.
DUTIES & RESPONSIBILITIES
- Appeals and Annual Campaigns
- Develop and implement strategies to maintain, facilitate, and track compelling appeals, annual campaigns, and virtual fundraising events that support unrestricted giving to the Museum and occasional special appeals for restricted gifts.
- Manage a metric-based and goal-oriented portfolio of appeals and campaigns to achieve annual revenue goals, growth goals, and engagement goals.
- Partner effectively with the marketing and engagement team members to facilitate the creative materials associated with campaigns and appeals.
- Partner seamlessly with the Donor Relations Coordinator to ensure accuracy in appeal and campaign solicitation lists and tracking of results.
- Prepare and present reports on appeal effectiveness, needed changes, and ideas for future appeal or growth opportunities.
- Gift Portfolio:
- Develop and implement strategies to identify, cultivate, solicit, and steward donors.
- Manage a metric-based and goal-oriented portfolio of major donors and prospects giving $5,000 or less annually to the Museum, ensuring personalized and strategic engagement.
- Conduct face-to-face meetings, presentations, and site visits with major gift prospects and donors, also ensuring all Museum staff and Board members in attendance have been prepared.
- Prepare and present compelling proposals and gift agreements to secure major gifts.
- Donor Cultivation and Stewardship:
- Work closely with Major Gifts Officer to manage prospecting, cultivation, solicitation, and stewardship of donors moving from appeals and annual campaigns to Major Gifts.
- Build and maintain strong relationships with current and prospective donors who have the capacity to grow their support of the Museum.
- Provide ongoing stewardship and recognition of donors through personalized communication.
- Prospect Research and Management:
- Conduct research to identify pipeline donors from appeals and campaign to major gifts.
- Analyze donor data and trends to inform appeal and campaign strategy, and donor pipeline cultivation.
- Diligently track and document gifts prospecting, fundraising, and commitment activity with goals toward continual revenue growth.
- Other duties as assigned.
QUALIFICATIONS
Education and Experience
- Bachelor’s degree in Nonprofit Management, Marketing, Communications, or a related field preferred. Additional years of experience may replace the education requirement.
- Minimum of 3 years of experience in direct mail or marketing experience related to fundraising or revenue generation.
Knowledge, Skills, and Abilities
- Exceptional communication skills, with a proven ability to write effectively and speak persuasively.
- Gifted relationship-builder with the skills and agility to build strong rapport with philanthropists from all walks of life.
- Proven track record of working effectively with marketing teams, mail houses, and database partners.
- Demonstrated experience with project and budget management preferred.
- Proficiency in Microsoft Office.
- Familiarity with Altru or similar donor databases.
- Knowledge of donor prospect research processes and tools.
- Proficiency in managing multiple deadlines while working with diverse groups cross-organizationally.
- Commitment to staying abreast of fundraising trends related to direct mail, virtual, and campaign fundraising.
- Availability to work evenings, weekends, and holidays as needed.
- Commitment to the mission and core values of The FHM.
PHYSICAL REQUIREMENTS
- Prolonged periods of time sitting at a desk and working on a computer.
- Must be able to lift 10 lbs. at times.
- Ability to assist with event set up.
SUPERVISORY RESPONSIBILITY
None.
To apply, please send your resume to Sarah Williams at sarahwilliams@thefhm.org. Open for applications until this position has been filled.
Major Gifts Officer (Full-Time)
The Florida Holocaust Museum is seeking an experienced and goal-oriented Major Gifts Officer to join our team. This is a full-time position which reports to the Chief Development Officer. The Major Gifts Officer will be responsible for building and managing a portfolio of individual major gifts prospects in a fast-paced environment. The Major Gifts Officer will work closely with senior-level Museum management and occasionally members of the Board of Directors to identify, qualify, cultivate, solicit, and steward individual donors to support the Museum’s ambitious fundraising goals.
The Major Gifts Officer will focus on gift solicitation and stewardship of individual donors to grow unrestricted support for the Museum, while promoting opportunities for targeted funding of exhibitions, programs, and campaigns. The individual in this role will be responsible for the identification, cultivation, solicitation, and stewardship of donors and prospects capable of making annual gifts of $5,000 or more, as well as re-engaging lapsed donors. The Major Gifts Officer will also work closely with the Development team on major capital gifts and naming opportunities. This individual will display talent in identifying and cultivating new donors, strong interpersonal and organizational skills, excellent written and oral communication skills, and the ability to work cross functionally with various departments to build strategic solicitation fundraising plans.
DUTIES & RESPONSIBILITIES
- Major Gift Fundraising
- Develop and implement strategies to identify, cultivate, solicit, and steward major gift donors.
- Manage a metric-based and goal-oriented portfolio of major donors and prospects giving $5,000 or more annually to the Museum, ensuring personalized and strategic engagement.
- Conduct face-to-face meetings, presentations, and site visits with major gift prospects and donors, also ensuring all Museum staff and Board members in attendance have been prepared.
- Prepare and present compelling proposals and gift agreements to secure major gifts.
- Donor Cultivation and Stewardship
- Work closely with Chief Development Officer to manage prospecting, cultivation, solicitation, and stewardship of legacy giving projects and donors.
- Build and maintain strong relationships with current and prospective major gift donors.
- Provide ongoing stewardship and recognition of major donors through personalized communication and special events.
- Prospect Research and Management
- Conduct research to identify new major gift prospects and opportunities.
- Analyze donor data and trends to inform major gift strategies and goals.
- Diligently tract and document major gifts prospecting, fundraising, and commitment activity with goals toward continual revenue growth.
- Other duties as required.
QUALIFICATIONS
Education and Experience
- Bachelor’s degree in Nonprofit Management, Business, Communications, or a related field. CFRE preferred.
- Minimum of 5 years of experience in major gift fundraising, with a proven track record of securing significant gifts.
Knowledge, Skills, and Abilities
- Exceptional communication skills, with a proven ability to write effectively and speak persuasively.
- Gifted relationship-builder with the skills and agility to build strong rapport with philanthropists from all walks of life.
- Proven track record of working effectively with volunteer leaders, including Boards of Directors.
- Demonstrated experience with project and budget management preferred.
- Proficiency in Microsoft Office.
- Familiarity with Altru or similar donor databases.
- Knowledge of donor prospect research processes and tools.
- Proficiency in managing multiple deadlines while working with diverse groups cross-organizationally.
- Experience with project management a plus.
- Commitment to the mission and core values of The FHM.
- Availability to work occasional evenings, weekends, and holidays as needed.
PHYSICAL REQUIREMENTS
- Prolonged periods of time sitting at a desk and working on a computer.
- Must be able to lift 10 lbs. at times.
- Ability to assist with event set up.
SUPERVISORY RESPONSIBILITY
Yes.
To apply, please send your resume to Sarah Williams at sarahwilliams@thefhm.org. Open for applications until this position has been filled.
Marketing Assistant (Full-Time)
The Marketing Assistant will manage day-to-day operations of and provide marketing and creative support to the Marketing and Engagement Director as they work together to promote and advance the Museum’s vision of empowering people to make positive change in the world. The ideal candidate will have experience in marketing and design, possess excellent communication skills, and thrive in a fast-paced, collaborative environment. Working with Museum staff, the Marketing Assistant will assist in the creation and design of materials and information used to promote the Museum’s programs and exhibits, donor and member appeals, as well as engage and educate Museum donors, members, and visitors.
The Marketing Assistant must be able to meet deadlines and handle multiple responsibilities and collaborate with other staff members across the organization. Must be detail-oriented, calm under pressure, and have the ability to think creatively, and work with multiple departments while working both independently as well as part of a team. Must also be able to work some night and weekend hours when necessary.
DUTIES AND RESPONSIBILITIES
- Assist in preparation of targeted marketing to donors, members, visitors, and general public to promote Museum events and initiatives.
- Manage content calendar to ensure alignment, timeliness, and cohesiveness across departments.
- Design printed collateral, advertising material, and other Museum graphics as needed.
- Support programing, exhibits, donor-related events and campaigns with videography and photography.
- Monitor the Museum’s online presence, including the official website.
- Update all community calendars with current events; generate monthly marketing calendars for social media and digital advertising.
- Ensure that all marketing materials adhere to the Museum’s branding guidelines.
- Work with multiple departments for various marketing and advertising needs.
- Think outside-the-box regarding innovative marketing initiatives and present findings.
- Run analytic reports to test marketing effectiveness.
- Provide support in staffing and coordination of Museum activities and events.
- Other duties as assigned.
QUALIFICATIONS
Education and Experience
- Bachelor’s degree in marketing, design, or a related field preferred but a creative portfolio may substitute for education.
- Minimum of 2-4 years of experience in marketing and design.
Knowledge, Skills, and Abilities
- Strong attention to detail and ability to manage multiple projects simultaneously.
- Excellent communication skills, both written and verbal, with the ability to collaborate with diverse stakeholders.
- Ability to thrive in a fast-paced environment and adapt to changing priorities.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Experience working with teams and managing creative projects is highly desirable.
- Working knowledge of traditional and digital marketing tools including social media marketing, Google Ads, YouTube, and new trending media channels.
- Working knowledge of WordPress, Adobe Creative Suite, Canva, and email marketing programs.
- Knowledge of SEO/PPC marketing.
- Ability to research and keep up with current marketing trends.
- Availability to work evenings, weekends, and holidays as needed.
- Commitment to the mission and core values of The FHM.
PHYSICAL REQUIREMENTS
- Prolonged periods of time sitting at a desk and working on a computer.
- Must be able to lift 10 lbs. at times.
- Ability to assist with event set up.
SUPERVISORY RESPONSIBILITIES
None.
To apply, please send your resume to Sarah Williams at sarahwilliams@thefhm.org. Open for applications until this position has been filled.
Current Internship Opportunities
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Exhibitions and Collections Intern (Part Time, Unpaid)
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Public Relations Department (Part Time, Unpaid)
Exhibitions and Collections Intern (Part Time, Unpaid)
The Exhibitions and Collections Intern will assist with tasks related to traveling and permanent exhibitions and the Museum’s artifact, art, and archives collections as needed. Specific projects are not guaranteed. The intern’s activities may include, but are not limited to, the following:
Exhibitions:
- Assist with exhibition preparation, installation, and deinstallation.
- Provide additional support and assistance as needed regarding exhibitions.
Collections:
- Assist with collections management and organization: may involve taking inventories, cataloging, entering data in the museum collection database, writing condition reports, research, and handling for storage.
- Continue digitization of the collections by taking photos or scanning documents.
Administrative Duties:
- Scheduling, travel coordination, purchasing supplies and mailings.
- Drafting and processing purchase orders related to the Museum’s current offsite storage project.
- Provide additional support and assistance as needed regarding exhibitions and collections activities.
Position Requirements:
- Sensitivity to issues of racism/intolerance and Holocaust survivorship
- Strong recognition of the importance of historical artifacts and archives
- Ability and willingness to learn and follow proper handling practices
- Familiarity with Microsoft Office, databases and other computer programs
- Familiarity with digital imaging, photography, and related equipment
- Strong attention to detail without compromising ability to multi-task
- High level of organization
- Self-motivated, consistently responsible and dependable
- Ability to lift, move and/or carry 15 pounds and to assist other staff with large, heavy and awkward items (including objects, exhibition furniture, or storage crates)
- Ability to climb ladders or stairs for object storage, transport and/or maintenance as needed
Supervision: The Exhibitions and Collections Intern will report to the Exhibitions and Collections department staff.
Education: BA degree in Museum Studies, Library Science, History, Art History or related field.
Experience: Some museum-related experience required.
Please Note: Those not local to the Tampa Bay Area, this is a voluntary/unpaid position. Priority will be given to students seeking college credit. The FHM will comply with academic guidelines in exchange for credit. Academic internships are by semester.
Please send resume, cover letter, writing sample and semester applying for to Clayton Richards, Museum Registrar & Exhibitions Manager, at crichards@thefhm.org. Open for applications until this position has been filled.
Public Relations/Marketing Intern (Part Time, Unpaid)
Position Description: The Florida Holocaust Museum is seeking a public relations/marketing intern. The Public Relations Intern will assist the Marketing Communications Specialist with tasks related to marketing and media relations.
Supports Public Relations/Marketing in the following areas:
- Coordinate Museum’s newsletter.
- Assist in special events coordination, from beginning to end; selecting venue, set up and break down of the room, prepare programs/agendas, assemble gift packages.
- Assist with designing and layout of program/event invitations.
- Maintain and update media and VIP lists in database.
- Prepare bulk mailings, press releases and press kits.
- Organize and maintain Museum-related news articles and photographs.
- Perform other duties as required.
Position Requirements:
- Sensitivity to issues of racism/intolerance and Holocaust survivorship.
- Ability and willingness to learn about PR practices and protocol.
- Familiarity with Microsoft Office, databases and other computer programs (Adobe InDesign, Photoshop)
- Familiarity with digital imaging, photography, and related equipment
- Strong attention to detail without compromising ability to multi-task
- High level of organization
- Self-motivated, consistently responsible and dependable
Education: Enrollment in or completion of an academic program in Public Relations, Communications, Journalism or Mass Media. Must have a basic understanding of public relations and its broad scope which includes all media relations. Competent proof-reader, and comfortable with revising and editing documents.
Please send your resume, including relevant coursework, and three writing samples to pr@thefhm.org. Open for applications until this position has been filled.
About The Florida Holocaust Museum
The Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. The Museum is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent future genocide. One of only three American Alliance of Museum (AAM) accredited Holocaust museums, The Florida Holocaust Museum boasts an outstanding collection of contemporary visual art as well as the largest Holocaust research library in the Southeastern United States. Its permanent exhibition highlights the artifacts, photographs, documents and testimonies of Holocaust Survivors and Liberators who came to settle in Florida. Please visit www.TheFHM.org for more information about the Museum and its programs.
Learn more about volunteer opportunities with The Florida Holocaust Museum.