Board of Directors
Biannual Board Recruitment
Open through March 14, 2025
The Florida Holocaust Museum is fortunate to have a remarkable group of Board members who set vision in partnership with its leadership, support the direction of the internal team, and create meaningful connections with the community in support of our mission.
We have embarked on an aggressive multi-year plan of growth and engagement and The Museum seeks to add exceptional leaders from Florida to the Board of Directors to help us build this new foundation.
As part of our biannual Board recruitment process, we are hosting an open application process through March 14, 2025. Find details about this opportunity and how to share your interest or nominate someone in the Board Candidate Profile!
Current Employment
Executive Assistant (Full-Time)
The Florida Holocaust Museum is seeking dedicated and detail-oriented Executive Assistant to join our team. In this vital role, you will provide comprehensive administrative support to our Chief Executive Officer (CEO), helping to advance our mission and enhance organizational effectiveness. The ideal candidate will be proactive, resourceful, and passionate about our cause, with a strong ability to manage multiple priorities in a fast-paced environment.
You will play a key role in facilitating communication, coordinating events, and ensuring that our Chief Executive Officer can focus on strategic initiatives.
DUTIES & RESPONSIBILITIES
- Manages and assess daily needs and priorities of the CEO, including complex calendar management.
- Facilitates CEO’s email and written correspondence.
- Serves as first point of contact and liaison with a high level of confidentiality for all the CEO’s contacts, including Board members, donors, government officials, artists and others.
- Receives visitors, telephone calls and mail for CEO; ascertains nature of business and personally handles those requesting routine information, appointments and tasks; directs remainder to appropriate official/staff.
- Schedules appointments for the CEO; coordinates and schedules meetings on- and off-site; makes travel arrangements, as necessary.
- Maintains files and records for the CEO.
- Coordinates and completes projects and administrative assignments as directed by the CEO.
- Coordinates Board of Directors and Committee meeting schedules; collects RSVPs for quorum; prepares meeting packets; attends meetings and takes minutes; follows up on action points.
- Maintains Board of Directors files. Assists board members with a variety of organization specific requests.
- Participates in certain organization committees as required. Attends committee meetings on behalf of the CEO as required.
- Other duties as assigned.
QUALIFICATIONS
Education and Experience
- Bachelor’s degree or equivalent experience.
- Minimum of 5 years of experience as an executive assistant or in a similar high-level administrative role.
- Proven experience in managing executive-level calendars and coordinating complex travel arrangements.
Knowledge, Skills, and Abilities
- Strong written and verbal communication skills, with attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Demonstrated ability to handle sensitive information with confidentiality and professionalism.
- Demonstrate ability to deal with the Board, public, volunteers, and staff in a professional, effective and courteous manner.
- Demonstrate ability to independently prepare agendas, meeting minutes, and related complex or confidential correspondence.
- Previous experience in a nonprofit or cultural institution is a plus.
- Availability to work evenings, weekends, and holidays as needed.
- Commitment to the mission and core values of The FHM.
To apply, please send your resume to Sarah Williams at sarahwilliams@thefhm.org. Open for applications until this position has been filled.
Grants Manager (Full-Time)
The Florida Holocaust Museum is seeking an experienced and goal-oriented Grants Manager to join our team. This is a full-time position which reports to the Chief Development Officer. The Grants Manager will be responsible for building, managing, and reporting on a significant portfolio of public, private, and foundation grants. The Grants Manager will work closely with Chief Development Officer, Director of Development, Engagement Department team members, and Collections, Preservation, Research and Education Department team members in this collaborative effort.
DUTIES & RESPONSIBILITIES
- Grant Identification and Foundation Relations
- Using needs identification, research and solicit grants and funding opportunities to support the Mission of the Museum.
- Build relationships across the community served to foster opportunities for the Museum with community foundations, corporate philanthropy departments, and elected officials.
- Collaborate with other Development team members to support the foundation relations arm of the future capital campaign effort.
- Grant Preparation and Reporting
- Manage data tracking across all Museum activities to support grant applications having collaborative input from respective team members.
- Develop content for grant submissions including specific or topical narratives as needed.
- Develop and manage effective tools for grant deliverables, timelines, and reporting.
- Communicate across departments and help team members contribute in a timely way to reporting needs.
- Build sustainable relationships with appropriate partners including lobbying partners, corporate philanthropy departments, and foundations to support grant efforts and ensure good will when needed.
- Compliance and Grant Documentation
- Build a system-approach to grant management to support compliance with grant deliverables.
- Create an internal tracking system for the ongoing oversight and management of reporting deadlines and documents.
- Partner effectively with the finance and other departments to provide documentation and create detailed tracking for audit purposes.
- Perform an annual audit of grants, reports, expenditures, and future needs.
- Lead an annual planning meeting to support budgeting and grant need ideation.
QUALIFICATIONS
Education and Experience
- Bachelor’s degree in Nonprofit Management, Marketing, Communications, or a related field preferred. Additional years of experience may replace the education requirement.
- Minimum of 5 years of experience in grant writing and management.
Knowledge, Skills, and Abilities
- Exceptional communication skills, with a proven ability to write effectively and persuasively.
- Gifted relationship-builder with the skills and agility to build strong rapport with foundations, corporate philanthropy departments, and public agencies that provide grants.
- Proven track record of detail-orientation, financial acumen, and timely grant compliance.
- Ability to lead colleagues through grant processes to support content development and reporting without authoritarianism.
- Demonstrated experience with project and budget management preferred.
- Proficiency in Microsoft Office.
- Familiarity with Altru or similar donor databases.
- Knowledge of grant opportunities and state funding management.
- Proficiency in managing multiple deadlines while working with diverse groups cross-organizationally.
- Commitment and ability to ethically steward granting relationships and associated funds
- Commitment to the mission and core values of The FHM.
PHYSICAL REQUIREMENTS
- Prolonged periods of time sitting at a desk and working on a computer.
- Ability to type and read on a computer screen for extended periods.
- Occasional lifting of office supplies and materials up to 10 pounds.
- Ability to communicate effectively, both in person and via telephone, video conference, or email.
- May require occasional travel for site visits or meetings, which could involve walking or standing for extended periods.
- Ability to perform administrative duties such as filing, organizing, and sorting documents.
SUPERVISORY RESPONSIBILITY
No.
To apply, please send your resume to Sarah Williams at sarahwilliams@thefhm.org. Open for applications until this position has been filled.
President & CEO (Full-Time)
The Florida Holocaust Museum Board of Directors has engaged Kittleman & Associates, LLC to lead a national search for the organization’s next President and Chief Executive Officer. Interested parties should visit the Kittleman & Associates website to read about the position: https://bit.ly/fhmpresceo
Current Internship Opportunities
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Exhibitions and Collections Intern (Part Time, Unpaid)
Exhibitions and Collections Intern (Part Time, Unpaid)
The Exhibitions and Collections Intern will assist with tasks related to traveling and permanent exhibitions and the Museum’s artifact, art, and archives collections as needed. Specific projects are not guaranteed. The intern’s activities may include, but are not limited to, the following:
Exhibitions:
- Assist with exhibition preparation, installation, and deinstallation.
- Provide additional support and assistance as needed regarding exhibitions.
Collections:
- Assist with collections management and organization: may involve taking inventories, cataloging, entering data in the museum collection database, writing condition reports, research, and handling for storage.
- Continue digitization of collections by taking photos or scanning documents.
Archives:
- Assist with archive management and organization: involving cataloging, entering data in archive database, research, and storage.
- Digitization of archives by converting VHS, DVD, etc. to digital and digitizing photographs to digital.
Administrative Duties:
- Scheduling, travel coordination, purchasing supplies and mailings.
- Drafting and processing purchase orders related to the Museum’s current offsite storage project.
- Provide additional support and assistance as needed regarding exhibitions and collections activities.
Position Requirements:
- Sensitivity to issues of racism/intolerance and Holocaust survivorship
- Strong recognition of the importance of historical artifacts and archives
- Ability and willingness to learn and follow proper handling practices
- Familiarity with Microsoft Office, databases and other computer programs
- Familiarity with digital imaging, photography, and related equipment
- Strong attention to detail without compromising ability to multi-task
- High level of organization
- Self-motivated, consistently responsible and dependable
- Ability to life, move and/or carry 15 pounds to assist other staff with large, heavy and awkward items (including objects, exhibition furniture, or storage creates)
- Ability to climb ladders or stairs for object storage, transport and/or maintenance as needed
Supervision: The Exhibitions and Collections Intern will report to the Exhibitions and Collections department staff.
Education: BA degree in Museum Studies, Library Science, History, Art History or related field.
Experience: Some museum-related experience required.
Please Note: Those not local to the Tampa Bay Area, this is a voluntary/unpaid position. Priority will be given to students seeking college credit. The FHM will comply with academic guidelines in exchange for credit. Academic internships are by semester.
Please send resume, cover letter, writing sample and semester applying for to Clayton Richards, Museum Registrar, at crichards@thefhm.org. Open for applications until this position has been filled.
About The Florida Holocaust Museum
The Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. The Museum is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent future genocide. One of only three American Alliance of Museum (AAM) accredited Holocaust museums, The Florida Holocaust Museum boasts an outstanding collection of contemporary visual art as well as the largest Holocaust research library in the Southeastern United States. Its permanent exhibition highlights the artifacts, photographs, documents and testimonies of Holocaust Survivors and Liberators who came to settle in Florida. Please visit www.TheFHM.org for more information about the Museum and its programs.
Learn more about volunteer opportunities with The Florida Holocaust Museum.